Marketing / Social Media Assistant – Bowhead Transport

Job Description

Job Ttitle: Marketing / Social Media Assistant – Bowhead Transport

Company: Bowhead


Description: Overview:Marketing / Social Media AssistantUIC, Bowhead Transport seeks a full time, Office Assistant working from the UIC Anchorage Alaska corporate office. The Office Assistant will work directly with the Bowhead Transport Administrative Assistant in a variety of daily responsibilities. Rapid growth of the Bowhead business and an expanding fleet of vessels makes this a critical position involving daily operations in Seattle WA, all regions of Alaska and in support of an expansion into the South Pacific. Applicants should have a desire to be part of a team of professionals dedicated to Bowhead’s growth and success.About UIC Bowhead Transport and the UIC CorporationUIC is one of Alaska’s largest companies with 4,000 employees and fifty-four subsidiaries, UIC is proud of our expanding operations which currently span over twenty-five different industries and business lines throughout most of the United States and in many foreign countries. UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder values. Bowhead Transport is the Northwest marine division of the UIC organization. We have a diverse fleet of vessels that provide our customers with comprehensive marine solutions in challenging environments throughout Alaska.Headquartered in Anchorage, AK, Bowhead Transport Company offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Responsibilities:Responsibilities

• Answer and direct calls with polite and professional communication.
• Reply to email and telephone calls in a timely manner.
• Prepare and monitor invoices.
• Receive, organize, and submit staff receipts for accounting records.
• Organize and schedule appointment, book conference calls and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel arrangements for Bowhead staff and sub-contractors, rooms, taxis, couriers, hotels, etc.
• Assist Bowhead Management with creating presentations.
• Handle multiple projects in an orderly manner.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office and Bowhead Transport staff.
• Assist in the planning and coordination of office procedures.
• Receive, sort, and distribute the mail.
• Drive a vehicle picking up Bowhead Transport personnel or supplies and delivering as needed.
• Photocopy and print out documents on behalf of other colleagues.
• Conduct data entry.
• Work with UIC HR, Payroll & I.T. department to onboarding new hires and provide orientation.

Advertising Photos and Videos.

• In field Photography And video as assigned by Bowhead Management.
• Camera and Photography Equipment Dispersion by vessel and equipment tracking / management.
• Collection of all Bowhead Transport photos and video from all field crews bi weekly.
• Sorting and assessing content and quality of all photos to save the best for marketing and dispose of the remainder.
• Filing and saving all quality photos in a shared platform according to content for easy selection.
• Photo shop and color adjustment for Bowhead marketing photos maintaining the Dark Water, Bowhead theme and branding.

Qualifications:Trade Shows

• Making trade show reservations and managing the reservations, (According to direction from Bowhead Management)
• Selecting trade show booth locations at trade shows where the Bowhead booth is on display
• Managing trade show booth supplies, brochures, inventory, packing and preparation prior to each trade show
• Arranging carpet, chairs, power, etc. for each show where Bowhead booth will be utilized
• Arranging shipment of trade show booth and supplies to and from each show where booth is displayed
• Determining the trade show booth configuration and lighting according to size of trade show and location / exposure
• Make Trade Show hotel reservation according to dates provided by Bowhead Management
• Make Rental car reservations according to direction from Bowhead Management
• Make trade show related flight / taxi reservations
• Complete UIC travel notices and insurance updates for each international trade show. Submit documents and update HSET
• Reserve and organize public speaking events at trade shows or other occasions according to Bowhead management direction
• Plan after event gatherings or round table discussions according to Bowhead management
• Power Point Presentations (Involvement from Marketing, Management and Admin Assistant
• Attend local Alaska Trade Shows as directed by Bowhead Management.

Social Media

• LinkedIn Messaging under Bowhead Transport (Bi Weekly)
• LinkedIn Messaging prior to trade shows or other marketing related events (Prior to trade shows and as directed by Bowhead Management)
• TikTok Messaging for Bowhead Transport staff recruitment and advertising purposes
• Other Social Media (TBD)

Web Site

• Tracking web site analytics and reporting results to Bowhead Management and UICCS Marketing
• Assist in the development of web site and web site related advertising updates.
• Occasionally update the Bowhead web site with new content.

Banners, Car Decals and Other Bowhead stickers for cargo and equipment

• Design all Bowhead banners and flags for vessels or other business development related efforts
• Design and organize the updating or new car decals for all Bowhead vehicles
• Design stickers and Bowhead identifying decals for cargo ops, containers, etc.

Bowhead Clothing, Hats, and other assorted client thank you gifts

• Track inventory of business development related clothing and resupply as needed
• Select clothing for sales related brand placement and distribution
• Design Clothing logo placement
• Select and design clothing for Bowhead employee distribution
• Identify, order and distribute client gifts according to Bowhead Transport management

Business Development related entertainment events

• Plan and organize all business development related Bowhead events, tickets, venue, etc., (As directed by Bowhead Management)

Internal UIC messaging and Reporting

• Presidents Reports, Shareholder Reports, written content, and photo selection (Some Involvement from Bowhead Management & Admin As.
• Power Point Presentations (Involvement from Marketing, Management and Admin Assistant)

Management of UIC logos and UIC messaging to be certain Bowhead Transport’s messaging is in line with UIC

• Updating UIC logos and messaging. Communicate changes and share new content with Bowhead Admin Assistant and the UICCS Marketing Director

Requirements

• Preferable admin assistant experience.
• Excellent time management skills and the ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office (Excel, PowerPoint, Word).
• High school diploma or equivalent; college degree in Marketing, Graphic Design or Photography preferred.
• Administrative Assistant must have a current and valid drivers license.

Marketing / Social Media Assistant Should Possess

• The ability to travel occasionally.
• The willingness to occasionally work flexible hours including weekends (As determined by Bowhead Management).
• Initiative, and an eagerness to learn and grow professionally.
• The ability to be a team player providing reliability, punctuality, creativity, and the drive to be a part of continuing growth and prosperity at Bowhead Transport, LLC.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.#LI-WW1

Salary:

Location: Anchorage, AK

Date: Thu, 19 Dec 2024 08:37:11 GMT


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