Law Office Supervisor

Job Description

Job Ttitle: Law Office Supervisor

Company: Orange County


Description: CAREER DESCRIPTIONLAW OFFICE SUPERVISORIn addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:Effective June 27, 2025 – 4.00%Salary may be negotiable within the range listed above, based on position requirements and the successful candidate’s qualifications, subject to appropriate authorization.OPEN TO THE PUBLICThis recruitment is being held to establish an Open Eligible List to fill current and future Law Office Supervisor positions. This recruitment may also be used to fill positions in similar and/or lower-level classifications throughout the County of Orange.DEADLINE TO APPLYThis recruitment will be open for a minimum of five (5) business days and will close onFriday, December 6th at 11:59PM (PST).Qualified applicants are encouraged to apply immediately.COUNTY COUNSELThe is charged with providing civil legal services to the County government, e.g., defending and prosecuting litigation, advising the Board of Supervisors, and providing opinions to the County and district officers on matters pertaining to their duties. County Counsel acts as in-house counsel. The primary client is the Board of Supervisors, but all County officers and employees receive County Counsel’s services. Legal services are also provided to some independent local public entities such as the Grand Jury and the Orange County Flood Control District. Legal services are not provided to individual citizens.Click to learn more about the County of Orange.THE OPPORTUNITY
Under general supervision, the Law Office Supervisor provides full-time supervision of Senior Legal Secretaries, Legal Secretaries, and support staff providing office and legal office support to attorneys assigned to the Civil Litigation/Advisory, Dependency, Mental Health, and Probate Teams. The Law Office Supervisor will also assist attorneys and perform the more complex technical tasks. The emphasis will be on the effective use of communication, motivation, and delegation skills. A primary function of supervision is the training and evaluation of staff, which includes preparing performance evaluations; conducting performance review meetings; acknowledging outstanding performance; counseling staff with performance problems; preparing performance memos; and initiating formal discipline as necessary. The Law Office Supervisor will be expected to attend leadership training and meet the PIP guidelines in preparation for performance action plans, interim evaluations, and final performance evaluations in a timely manner.DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
In addition to the minimum qualifications, the ideal candidate will have at least 1 year of supervisory experience within a legal setting or law firm. The ideal candidate will have exceptional leadership skills; demonstrate a capacity to manage complex issues; exhibit excellent verbal and written communication skills; and collaboratively resolve conflict. The ideal candidate will also possess the following competencies:Technical Knowledge and Expertise

• Experience associated with Civil Litigation and associated forms and documents referred to in office and court procedures, and filing of the same
• Knowledge of court and Judicial Counsel forms
• Proficiency in the legal terminology of forms and documents for Civil Litigation
• Excellence in the use of Microsoft Word, Word templates, Excel spreadsheets, and Outlook
• Experience in using automated document assembly software
• Experience working with a case management system database used to track cases, assemble documents, calendar, and monitor due dates
• Performing highly confidential projects with members of top management
• Evaluating and responding to department needs by developing new, updated, or revised procedures to meet changing legal requirements
• Designing and establishing legal forms and procedures

Leadership | Supervision

• Leading, guiding, and motivating high performance, results-oriented team to implement agency goals while balancing competing needs and objectives
• Demonstrated skills in adapting to changes in procedures, staffing, and environment
• Active knowledge of principles and techniques of selection, placement, supervision, and training of staff
• Establishing and ensuring staff expectations are met by providing oversight of staff performance. Training and/or arranging for appropriate staff training to ensure excellent performance of assignments, duties, and tasks
• Conducting regular performance interviews and reviews with staff. Documenting and timely addressing, any issues per Office and County directives
• Maintaining balanced assignments of staff by evaluating resources and time needed to accomplish tasks

Communication | Written and Verbal

• Effectively interacting and maintaining a professional demeanor when interacting with clients and other members of County agencies/departments, in a variety of complex situations
• Working effectively with clients, their representatives, court personnel, and other agency contacts in developing professional relationships and procedures
• Meeting regularly with Administrative Managers to formulate plans and processes; discuss sensitive and confidential matters in which decisions may be determined or recommendations forwarded to higher-level management
• Requesting feedback and presenting ideas with diplomacy and accuracy in memos, e-mails, correspondence, reports, policies, procedures, etc.
• Making decisions through effective negotiation, problem-solving, facilitation, and collaboration skills

Ethics & Integrity

• Earning others’ trust and respect through consistent honesty and professionalism in all interactions
• Respecting and maintaining confidentiality
• Following through on commitments made to others
• Making decisions and taking actions that adhere to the department’s Ethical Guidelines

MINIMUM QUALIFICATIONS
Click to view the minimum qualifications as well as the physical, mental, environmental & working conditions for the classification.RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum qualifications and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process. Please Note: The information you provide on your application and/or response to the supplemental questions may be used to evaluate your qualifications for the position. Resumes will not be accepted in lieu of completing the work history or supplemental questions.Application Appraisal Panel | Application Rating (Refer/Non-Refer)
An Appraisal Panel (AAP) of job knowledge experts will thoroughly screen and evaluate the application and supplemental questionnaire for job knowledge, competencies, and related experience described above.Based on the Department’s needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.Eligible ListOnce the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click to review the policy.ADDITIONAL INFORMATIONPlease see below for important information regarding COVID-19 related requirements.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Center for Disease Control and Prevention (CDC). Please click to see the latest guidance for more details.EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with “governmentjobs.com” and “ocgov.com.” If your email address should change, please update your profile at .FREQUENTLY ASKED QUESTIONS:
Click for additional Frequently Asked Questions.For specific information pertaining to this recruitment, please contact Michelle Kozai at (714) 834-7308 orEEO INFORMATIONOrange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.Non-Management Benefits
In addition to the County’s standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays–we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement SystemPlease go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.Click for information about benefits offered to County of Orange employees.

Salary: $63960 – 86195.2 per year

Location: Santa Ana, CA

Date: Sat, 23 Nov 2024 06:49:48 GMT


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