Estate Planning & Probate Law Receptionist

Job Description

Job Ttitle: Estate Planning & Probate Law Receptionist

Company: Hailey-Petty Law Firm, PLLC


Description: Are you seeking an exciting customer service role?Our unique small law firm, known for its entrepreneurial spirit and rapid growth, is in search of a proactive receptionist. The ideal candidate will provide exceptional customer service to callers and visitors, establishing strong relationships with individuals seeking assistance with legal or personal matters.This role calls for a blend of empathy, expertise, and proficiency to deliver exceptional experiences for clients and all those reaching out to our firm.Responsibilities:

• Receive and direct clients and visitors via phone and in-person
• Scan and distribute incoming mail
• Print legal documents and gather handouts in preparation for client meetings; assist with scanning while client meetings are in progress. Preparing ahead of each meeting is a must!
• Office errands as needed
• Handle all client scheduling
• Process credit card payments
• Provide general secretarial service and generally support other legal assistants, paralegals, attorneys, and receptionists in the firm.
• Track all time in Clio
• Ordering all office supplies (once approved by the office manager)
• Assist & attend offsite marketing events with Client Solution Coordinator and Marketing Assistant
• Assist with marketing event coordination
• Back up for voicemail@, info@, and fax@ email account management
• Client documentation organization – this role is responsible for ensuring that all client folders are kept up-to-date, and are tidy, manageable, and always in the correct location
• Responsible for closing out all client files once client matter is completed – following the process set up by the company
• Manage Attorneys’ time – let the attorney know when it is 10 minutes before the end of the meeting and when the time is up for client consult/design/review or signings… for time management purposes

About Company:
Hailey-Petty Law Firm, LLC – we make estate Planning your Legacy, not a burden for your loved ones!!!Our commitment is to support clients at every stage, guided by a few core principles:Education. We focus on helping clients fully understand their legal situations and options to ensure that they feel informed and confident in making the best decisions.Effective resolution. We don’t just help resolve legal issues, we attempt to resolve them in the manner that best protects clients’ interests and their future.Building Trust. We aim to build that trust by maintaining open, transparent communication and providing honest guidance.Collaboration. We foster a collaborative environment where clients’ thoughts, concerns, and questions are always welcomed ensuring that our legal strategy reflects their unique perspective.

Salary:

Location: Austin, TX

Date: Fri, 24 Jan 2025 23:01:24 GMT


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