Coordinator of Fine Arts Programs

Job Description

Job Ttitle: Coordinator of Fine Arts Programs

Company: Bethel University


Description: Coordinator of Fine Arts ProgramsDepartmentsMusic, Art, TheatreSupervisor Stephen MartinJob Summary (40 Hours a week, 12 month position. Part-time status may be possible, contingent on candidate’s availability and departmental needs.)Non-exempt Limited overtime To coordinate and manage the processes, collaborations, and assistants/student workers that contribute towards Fine Arts productions, office efficiency and overall impressions experienced by prospective students, current students and families, and patrons of the Fine Arts at Bethel University.Essential Job Functions & QualificationsFor Music & Theatre:

• Facilitate the scheduling of events, as they pertain to the academic units of Music, Theatre, Art. Example: juries, applied lessons, auditions, academically-related artistic events, etc.
• Communicate with the Bethel community (room reservations, housekeeping, IT, and maintenance work orders, reporting, scheduling and announcing music events)
• Communicate with prospective students as needed
• Hire, coordinate and supervise student workers
• Maintain budget tracking and reconciliation
• Oversee Music and Art purchases
• Oversee development of performance programs (recitals, concerts, plays, musicals, )
• Oversee and archive departmental files
• Provide relevant information to Box Office regarding upcoming performances and Fine Arts events.
• Assist in special research projects pertaining to norms, trends, and features of higher education institutions as directed.
• Collaborate with other Fine Arts staff in completion of duties.
• Coordinate recruiting visits, auditions, scholarships, and preview days.
• Coordinate scheduling and logistical elements of music ensemble tours
• Assist in the creation of the yearly Christmas Concert.
• Be available to attend department meetings.

For Art:

• Answer general inquiries via email and phone
• Communicate with current students and alumni
• Organize and update student and department files
• Assist with organizing and processing forms
• Communicate rosters to IT for Adobe access each semester (swipe access to Campus Safety)
• Order class and studio supplies

Performance Expectations

• Maintain a posture of humility, self-motivation, and wisdom in all interactions with others.
• Work collaboratively with administrators, faculty, and staff.
• Continue to work toward increasing excellence on behalf of the department
• Uphold the mission of the University by abiding by the personal and academic policies
• Yearly performance evaluations

Knowledge and Skills

• Four-year degree in an arts-related discipline (music degree preferred)

Work normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information which may require some discretion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information.Good oral and written communication skills; knowledge of Microsoft applications (Excel, Word, PowerPoint, One Drive, Adobe Suite) is essential.May be asked to do occasional lifting up to 25lbs.This Job Description is not a complete statement of all duties and responsibilities comprising the position.Job Posted by ApplicantPro

Salary:

Location: Mishawaka, IN

Date: Thu, 05 Dec 2024 23:28:48 GMT


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